Standalone Virtual Meeting Software – Generic Options

The main players:

Website: gotomeeting.com

Plan options: Professional, Business or Enterprise

Maximum number of participants: between 150 – 3,000 depending on the plan selected

Pricing: from £9.50/month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents No
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding No
Cloud storage (recordings) Yes
Where is data stored? US & EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  webex.com

Plan options:  Free, Starter, Plus and Business

Maximum number of participants: 100

Pricing: from Free to £22.50/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding No
Cloud storage (recordings) Yes
Where is data stored? UK & EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website: zoom.us

Plan options: Free, Business and Enterprise

Maximum number of participants: 100

Pricing: from Free to £15.99/per user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) Yes
Where is data stored? US & EU
End to end encrytion No

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  products.office.com/microsoft-teams

Plan options: Free, Essentials, Premium and E3

Maximum number of participants: Up to 250 (Essentials, Premium and E3 plans only)

Pricing: from FREE to £17.60/user per month (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents No
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Yes
Where is data stored? TBA
End to end encrytion TBA

 

Features analysis carried out via desktop research 2-6 April 2020

Popular Options:

Website: hangouts.google.com

Plan options: Free

Maximum number of participants: 10 (video chat) up to 150 (audio chat)

Pricing: Free (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools No
Chat facilities TBA
Co-branding No
Cloud storage (recordings) TBA
Where is data stored? TBA
End to end encrytion No

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  facebook.com/workplace

Plan options: Essential, Advanced and Enterprise

Maximum number of participants: 50

Pricing: n/a (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio TBA
Record video TBA
Transcribe audio TBA
Join via mobile Yes
Whiteboard tools TBA
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Yes
Where is data stored? US, EU & Singapore
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Others:

Website: avaya.com/spaces

Plan options: Essential, Business and Power

Maximum number of participants: up to 500 participants

Pricing: from £6.00/user per month (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents TBA
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio No
Join via mobile TBA
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Yes
Where is data stored? EU
End to end encrytion TBA

 

Features analysis carried out via desktop research 2-6 April 2020

Website: bluejeans.com

Plan options: Standard, Pro and Enterprise

Maximum number of participants: 50 – 150 depending on plan

Pricing: from £11.79/user per month (correct as at March 2020) 30-day free trial available

Features:

Desktop sharing Yes
Upload documents TBA
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Yes
Where is data stored? US, EU, Singapore & Australia
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  Circuit by Unify

Plan options: Team, Professional and Enterprise

Maximum number of participants: 6

Pricing: from £2.95/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video TBA
Transcribe audio No
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Yes
Where is data stored? US & EU
End to end encrytion TBA

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  eztalks.com/meetings

Plan options: Starter, Standard Pro and Business

Maximum number of participants: from 100 to 300 depending on plan

Pricing: from Free to $50/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio No
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) Yes
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  flock.com/uk/

Plan options: Starter, Pro and Enterprise

Maximum number of participants: n/a

Pricing: from Free to $10/month (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio TBA
Record video TBA
Transcribe audio Via plugin
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) TBA
Where is data stored? US & EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  freeconference.com

Plan options: Free, Starter, Plus and Pro

Maximum number of participants: upto 1,000 call participants; between 5-100 web participants depending on plan

Pricing: from FREE to $34.99/month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools No
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) Yes
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  fuze.com/products/meetings

Plan options: Add-on or Stand-alone

Maximum number of participants: upto 1,000 participants depending on plan

Pricing: £12/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio Yes
Record video Yes
Transcribe audio Via plugin
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) TBA
Where is data stored? TBA
End to end encrytion TBA

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  intermedia.net/anymeeting-video-conferencing

Plan options: Starter, Lite and Pro

Maximum number of participants: from 4 to 30 depending on plan

Pricing:  From free to $12.99/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Plan dependent
Record video Plan dependent
Transcribe audio Plan dependent
Join via mobile Yes
Whiteboard tools No
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) Plan dependent
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  jitsi.org/jitsi-meet/

Plan options: Free

Maximum number of participants: n/a

Pricing:  Free (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents TBA
Control sharing TBA
Record audio Yes
Record video Yes
Transcribe audio TBA
Join via mobile Yes
Whiteboard tools Yes
Chat facilities TBA
Co-branding Yes
Cloud storage (recordings) TBA
Where is data stored? TBA
End to end encrytion Not as standard

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  join.me

Plan options: Free, Lite, Pro and Business

Maximum number of participants: Audio: up to 3 (free plan), up to 5 (Lite plan), up to 250 (Pro and Business plans).  Webcam streams only available for Pro and Business Plans

Pricing: from Free to £20/user per month  (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Via plugin
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding Yes
Cloud storage (recordings) Yes
Where is data stored? US, UK, EU, Singapore & Australia
End to end encrytion TBA

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  lifesize.com

Plan options: Free, Standard, Plus and Enterprise

Maximum number of participants: From 25 to 1,000 participants depending on the plan

Pricing: from Free to $12.95/user per month  (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Plan dependent
Transcribe audio Via plugin
Join via mobile Yes
Whiteboard tools Via plugin
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) Plan dependent
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  ringcentral.co.uk

Plan options: Entry, Standard, Premium and Ultimate (Plans are based on number of inclusive minutes per user)

Maximum number of participants: 200 (video meetings not available under Entry plan)

Pricing: from £7.99/user per month (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio Via plugin
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding Yes
Cloud storage (recordings) Yes
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  samepage.io

Plan options: Free, Starter and Pro

Maximum number of participants: Unlimited

Pricing: from Free to $9/user per month (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio TBA
Record video TBA
Transcribe audio No
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Via app
Where is data stored? US & EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  screenleap.com

Plan options:  Free, Basic, Pro and Company

Maximum number of participants: Up to 150 viewers depending on plan

Pricing: from Free to $49/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio No
Record video No
Transcribe audio No
Join via mobile Yes
Whiteboard tools TBA
Chat facilities Via app
Co-branding Plan dependent
Cloud storage (recordings) Plan dependent
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  slack.com/intl/en-gb/

Plan options: Free, Standard and Plus

Maximum number of participants: n/a

Pricing: from Free to £9.75/month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio Yes
Record video Yes
Transcribe audio Via app
Join via mobile Yes
Whiteboard tools Via app
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) Yes
Where is data stored? US & EU
End to end encrytion No

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  teamviewer.com/en/features/hd-voip-voice-video-conferencing/

Plan options: Premium and Corporate

Maximum number of participants: up to 500

Pricing: from £59.90/month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio TBA
Record video TBA
Transcribe audio No
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) TBA
Where is data stored? EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  uberconference.com/

Plan options: Free and Business

Maximum number of participants: from 10 to 100 depending on plan

Pricing: from free to $15/user per month  (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio Yes
Record video No
Transcribe audio Yes
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) TBA
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  upscope.io

Plan options: Basic, Startup, Business and Enterprise

Maximum number of participants:

Pricing: from £18/user per month  (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents TBA
Control sharing Yes
Record audio TBA
Record video TBA
Transcribe audio Via app
Join via mobile Yes
Whiteboard tools TBA
Chat facilities Via app
Co-branding Plan dependent
Cloud storage (recordings) TBA
Where is data stored? US
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  whereby.com

Plan options: Free, Pro and Business

Maximum number of participants: Up to 50 depending on plan

Pricing: from FREE to $59.99/month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents No
Control sharing TBA
Record audio Plan dependent
Record video Plan dependent
Transcribe audio Via app
Join via mobile Yes
Whiteboard tools No
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) No
Where is data stored? EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  zoho.com/meeting/

Plan options: Meeting and Webinar

Maximum number of participants: Up to 250 depending on plan

Pricing: from £8/user per month to £63/user per month (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing No
Record audio Yes
Record video Yes
Transcribe audio Via app
Join via mobile Yes
Whiteboard tools No
Chat facilities Yes
Co-branding Plan dependent
Cloud storage (recordings) Yes
Where is data stored? EU
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Price not quoted options:

Website:  adobe.com/products/adobeconnect/meetings

Plan options: Essential, Advanced and Enterprise

Maximum number of participants: 50

Pricing: n/a (correct as at March 2020) Free trial available

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing TBA
Record audio Yes
Record video Yes
Transcribe audio TBA
Join via mobile Yes
Whiteboard tools Yes
Chat facilities Yes
Co-branding Yes
Cloud storage (recordings) TBA
Where is data stored? TBA
End to end encrytion Yes

 

Features analysis carried out via desktop research 2-6 April 2020

Website:  cisco.com/c/en/us/products/unified-communications/jabber

Plan options: n/a

Maximum number of participants: n/a

Pricing: Pricing on request (correct as at March 2020)

Features:

Desktop sharing Yes
Upload documents Yes
Control sharing Yes
Record audio Yes
Record video Yes
Transcribe audio TBA
Join via mobile Yes
Whiteboard tools TBA
Chat facilities Yes
Co-branding TBA
Cloud storage (recordings) TBA
Where is data stored? TBA
End to end encrytion TBA

 

Features analysis carried out via desktop research 2-6 April 2020

About The Author

mm

Ian founded Financial Technology Research Centre in 1995 nearly two decades before “FinTech” became part of the industry lexicon. A boutique consultancy the firm focuses on how personal finance organisations can communicate more effectively with their customers and help them take better financial decisions. As part of this work the firm work with many of the U.K.’s leading long-term savings institutions, financial advisers and technology providers to identify emerging technologies that can transform customer relationships. More recently the firm has added its own InsureTech and RegTech ventures to help advisers ensure they help consumers find the life insurance and workplace pensions solutions that best meet the needs. In addition to developing a UK view Ian travels extensively to identify similar trends around the world and the lessons that can be learned from other countries.

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